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PRODUCTS AND SERVICES -> DOCUMENT SOLUTIONS -> COLD STORAGE AND ARCHIVAL |
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Information is the key to an organization's success. Quick access to mission critical archived information is essential to compete in today's market. Each day an organization creates, sends, and stores masses of paper. To effectively service customers companies must access the archived information quickly, while mitigating the expense of valuable company resources - time and money.
We use the TokOpen technology to provide clients with a complete electronic archival, retrieval, and delivery system to provide quick access to your important information.
Our COLD solution enables the information to be processed and archived to media, such as CD-ROM for storage and retrieval. We also have the capability of delivering the data for presentment over the Internet/intranet. Also, archiving your company's information to media helps with your disaster recovery planning by storing critical data away from your data management system.
Our services allow you to save operating costs and improve the efficiency of document handling. This is done by converting paper documents into electronic form that makes documents easier to store and archive, and easier to access than paper-based filing systems. This service facilitates a complete and easily accessible archive of information for purposes such as regulatory compliance, audits, or client interaction.
The key value of TokOpen is the ability to retrieve important information quickly to respond to customer's inquiries or resolve challenges in everyday business. These documents must be available for extended periods of time, frequently seven years or longer. It is a necessity that storage be low in cost.
An organization needs this type of application when they are utilizing a variety of print streams and applications and want to have a single-sourced solution to view, search, and distribute the information enterprise-wide. Also, an organization that would like to improve customer service by having quicker access and viewing capabilities of customer documents on-demand. The obvious application of a COLD and archive solution is to save costs through eliminating or reducing microfiche or paper print and delivery. Also, some organizations choose COLD due to strict compliance regulations.
Your data is protected by stringent security controls and enforced security measures by restricting document access by individual or group. Clients with high-volumes of documents define business rules in TokOpen to ensure your business-critical documents are securely and efficiently archived and accessible to the required individuals.
Some of the benefits of using TokOpen for your COLD Storage or archival of information are to reduce storage and retrieval costs, improve retrieval time and productivity, improve data security, to meet compliance regulations, and increase customer service and satisfaction.
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Document Management
COLD Storage and Archival