Stop photocopying and physically distributing invoices, orders, or any other document required by others. Capture these documents once only, storing them centrally and use TokOpen's powerful workflow to electronically route these same documents through an existing business processes using sophisticated rules. It makes no difference whether the document is a scanned image, an email or an application file, TokOpen's workflow enables you to string together a sequence of actions which notifies other TokOpen users by email that an action is required by them.
No longer will documents go missing or employees not be able to quickly answer queries such as why an invoice has not been authorized for payment. Linking TokOpen directly with other systems provides a seamless efficiency allowing employees to resolve queries in minutes.
TokOpen audits every action delivering full trace ability and 'Saved Searches' ensuring a process status, at any stage, can be quickly interrogated to identify where tasks have not been performed.
Attaching a reference to a document within TokOpen when someone is notified to undertake an action also minimizes network traffic. For companies or colleagues who do not have access to TokOpen, the document itself can be attached to the notification email.
Document Management
Workflow
